As people gain access to more online resources, they need to remember an ever-increasing number of usernames and passwords. Unfortunately, having more usernames and passwords means spending more time spent keeping track of those usernames and passwords.
If you’re a business owner and you don’t have password management software, then you’re letting your employees manage their passwords on their own. Your users could be setting the stage for every IT security manager’s worst nightmare: an office full of sticky notes with user names and passwords clearly visible around their workstations or cubicles. Without some form of password management solution, your employees are suffering from ongoing frustration as they try to manage their passwords while following your IT security requirements.
If your business is already using password management software, then you should have a solution that manages which resources your employees are able to access, and which credentials they should use to do so. Unfortunately, your password system may not be doing everything it can to provide simple, and secure access for your employees.
What if there was a way for users to have strong passwords without the need to remember them, while also retaining a high degree of security?
Regardless of how you’re managing your passwords today, you can eliminate password frustration, increase your employees’ efficiency, and improve your IT security by implementing a single sign-on password management solution.
What is Single Sign-On?
Single sign-on (SSO) is a system through which users can access multiple applications, websites, and accounts by logging in to a single web portal just once. After the user has logged into the portal, he or she can access those resources without needing to enter additional user names or passwords.
Single sign-on is made possible by a password management system that stores each user’s login ID and password for each resource. When a user navigates from a single sign-on portal to a site or application, the password management system typically provides the user’s login credentials behind the scenes. From the users’ perspective, they appear to be logged in automatically.
High quality SSO solutions are able to provide access to a variety of internal and external resources by utilizing standard protocols such as SAML, WS-Fed, and WS-Trust.
As with any password management application, security is a critical consideration for SSO systems. Single sign-on is often implemented in conjunction with some form multi-factor authentication (MFA) to ensure that only authorized users are able to log into the SSO web portal.
5 Reasons MSPs Benefit from Single Sign-On
- SSO can create exceptionally strong password security. When paired with multi-factor authentication (MFA), single sign-on gives you a password management solution that can be both user friendly and extremely secure.
- SSO makes enforcing password policies easier. In addition to allowing for strong passwords for critical resources, an SSO system makes it easier to assign and maintain those passwords. In some cases, you can take users out of the password management process entirely—a good SSO system will allow you to can assign them behind the scenes, and change them as needed when your security needs evolve.
- Users won’t need or want to save passwords to their unsecure browser. To the average end user, the ability of a web browser like Chrome to remember and submit passwords is a huge bonus; however, while saved passwords offer some of the benefits of single sign-on, web browsers offer none of the security that comes with a true password management solution. When you implement an SSO system, you eliminate the temptation for employees to save their passwords in their browsers, because the SSO portal does that job instead, and often does it better. At that point you could remove that feature from their browsers without the risk of angering your users.
- Single sign-on makes your systems easier to secure. Rather than securing dozens or even hundreds of access points to your systems, your security administrators can focus the majority of their efforts on securing just one—the SSO system. If you pair the SSO system with multi-factor authentication, you’re your credentials will be more secure and manageable, than a collection of independently secured websites and systems.
- Reduced IT help desk calls. Experts estimate that the average employee calls the IT help desk for password assistance about four times per year. Given that an average IT helpdesk call takes about 20 minutes, that’s 80 minutes per year. That’s 160 minutes of wasted time (IT staff + end user) per year per end user. A good SSO solution will help you put that money back on your bottom line, and free your IT professionals to spend their time on more important projects.
Now, before you go looking for a single sign-on system for your business, let me throw one more factor into the mix. If you’re reading this blog at blog.kaseya.com, there’s a good chance that you’re likely a Kaseya customer. If you are, or you’re interested in becoming one, make sure that the solution you choose supports a Kaseya integration. Scorpion Software was acquired by Kaseya not long ago, and they offer a full Kaseya integration of their user authentication and password management suite. Their suite offers single sign-on, multi-factor authentication, and many other features. So, if you’re looking for a Kaseya-optimized suite, there’s no better place to start. That way you can accomplish even more from a single pane of glass.
If you want more information on what a good single sign-on system should do: Click Here
If you want to know what I would recommend as a single sign-on solution: Click Here
Author: Harrison Depner